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Membership Policy

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  2. Membership Policy
    • These policies have been developed and approved by the Board of Directors from the powers conferred by the bye-laws.
    • Membership is opened to people within the following common bond:
      a.       All Rubber Outgrowers and Agents as well as their employees and relations operating in the Western, Central, Eastern, Ashanti and any rubber growing regions of Ghana.
      b.       Clubs and Organizations, Institutions, Societies and Associations.
      c.       Joint membership (Couple or Partners).
      d.       Any person who earns income of sort is eligible to become a member.
      e.       Membership (in all) is limited to person of good character as professed by the one who introduces him/her.
      f.       Juvenile / Youth Savings should be encouraged for children under 18 years.
    • a) Application for membership shall be in writing on the prescribed form.
      b)       The application shall state the name(s) of the person(s) to whom the shares/savings of the member shall be paid in the event of the member’s death.
    • a) An applicant shall be admitted or re-admitted to membership by 2/3 majority of the Board of Directors.
      b)       Membership shall only be effective when:


      I.       The membership application form has been approved by the General Manager.


      II.       The entrance fee has been paid.


      III.       The minimum member shares have been paid.


      IV.       Two passport size photographs of the applicant are provided.


      V.       A valid Ghana Card or Ghanaian Passport is provided.


      c)       For re-admission, applicant must pay double of the entrance fees and outright payment of the minimum shares in addition to the membership application form.
    • Payment of the entrance fees and shares shall be made within six months of approval of application for membership.
    • a. A member may withdraw from membership only by giving at least 3 months’ notice in writing on a prescribed form.
      b.       In lieu of notice of three months, a member loses 8% of his/her total savings and shares.
      c.       Such withdrawal cannot become effective until all debts of the member have been settled and he/she has ceased to be a guarantor for any loan.
    • a. A member may be expelled from the Society by 2/3 majority vote of the General meeting.
      b.       Reasons for expulsion shall be:


      I.       Arrears in savings if a member has not saved for a continuous period of six months.


      II.       Behaviour detrimental to the interest of the Society.

    • a) Upon the death of a member his/her savings/shares shall be paid/transferred to person(s) whom he/she has nominated on his/her application form.
      b)       Such nominees shall submit an identification card as proof of person.
    • If a person has ceased to be a member because of death, withdrawal or expulsion, his/her savings/shares shall be paid/transferred to his/her nominee(s) or heir(s) only after all his/her debts have been deducted and all his/her guarantees for loan have ceased.
    • A register shall be maintained at the registered office of the Society which shall contain:
      a)       The name, telephone number and residential address (GPS address) of each member.
      b)       The date on which each member was admitted to the Society membership.
      c)       The date on which a person ceased to be a member.
      d)       Age and gender of the member.
      e)       Occupation of member.
      f)       Name and addresses of each member’s beneficiaries.
    • A member has the following rights on admission into membership:
      a      . The right to attend Annual General Meetings and any Special meetings called.
      b      . The right to vote at meetings.
      c      . The right to speak at meetings.
      d      . The right to copies of Bye-laws and Operational Policies.
      e      . The right to be voted to any office of the Society.
      f      . The right to dividend when surplus is declared.